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Online Meeting
Etiquette
Following online meeting etiquette keeps your meeting running smoothly and efficiently
December 18, 2005
By: Bob Whitehead
Meeting online has become such a convenience. You can
collaborate and confer with colleagues in-house or miles
away without ever having to leave the comfort of your office
-- or your home, if you're working remotely. However, just
because these meetings are conducted via the web does not
mean they should be taken less seriously. Following online
meeting etiquette will keeps your meeting running smoothly
and efficiently and will produce successful and effective
business meetings.
Online meetings require familiarity with the web
conferencing technology being used to conduct the meeting.
Practicing beforehand to ensure you're comfortable with the
system's interface is good etiquette, to allow the meeting
to stay focused on the subject at hand rather than the
technology that enables it.
Working on other desktop applications during a web
meeting is considered poor etiquette. You wouldn't answer
your e-mail or tackle other work while in the conference
room, so multi-tasking during online meeting -- as tempting
as it is -- should be avoided.
When using audio conferencing in your online meeting,
it's good etiquette to mute your end when you aren't
speaking. That way, the ambient noise in your office won't
distract the other participants.
Strive for clarity when you're using text chat during
your meeting. It can be difficult to ascertain what someone
means without their voice or expressions, so typing clearly
and concisely helps. As with
face-to-face meeting etiquette,
interrupting or abrupt subject changes are breaches of
etiquette.
Treating your web meeting as you would your physical
conference room gathering is one way to ensure that you're
following proper etiquette standards. When running the
meeting, thank those who attended for their time and
participation and send out meeting minutes so participants
and those who were absent can stay abreast of what was
discussed. Some online meeting providers may even
incorporate a recording and archiving function in their
software to enhance or replace standard meeting minutes.
About the Author
Bob Whitehead is a successful freelance writer and
contributor to Web-Conferencing-Zone.com. Your
definitive guide to web conferencing services, online
collaboration software and web meetings for business.
Also See:
[ Placeware became
Microsoft Office Live Meeting in 2003 ]
[ Meeting icebreakers
set the pace for effective business communication ]
[ What andragogy means for
distance education ]
Home Page:
[ Web-Conferencing-Zone.com ]
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